Last Updated: December 2025

Who We Are

Venture Sailing is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal information in compliance with GDPR and German data protection law.

What Information We Collect

Information You Give Us

•Name, email, phone number, and address

•Professional background and experience

•Health and safety information (allergies, medical conditions, swimming ability)

•Emergency contact details

•Payment information (if paying directly to us)

Information We Collect Automatically

•Website usage data (pages visited, time spent, browser type)

•IP address and location

•Cookies and analytics data

•Email engagement metrics (opens, clicks)

Information from Others

•Charter company (about your participation and safety)

•Payment processors (transaction confirmations)

•Email marketing platforms (engagement data)

How We Use Your Information

We use your data for:

•Managing your expedition – Booking, logistics, safety coordination

•Communication – Updates, support, important notices

•Marketing (with your consent) – Information about future expeditions

•Website improvement – Understanding how you use our site

•Legal compliance – Tax records, liability protection, safety

Who We Share Your Information With

We do not sell your data. We only share it with:

•Charter company – Your name, contact info, and health/safety details

•Payment processors – If you pay us directly (e.g., Stripe, PayPal)

•Email service provider – If you've opted into our mailing list

•Website hosting provider – Where our data is stored

•Analytics tools – Anonymized usage data

•Legal authorities – If required by law

How Long We Keep Your Data

Information	How Long
Expedition & participant data	3 years after expedition ends
Payment information	6-10 years (tax law requirement)
Health/safety information	3 years after expedition ends
Email communications	1 year (or until you unsubscribe)
Website analytics	26 months

Your Rights

You have the right to:

•Access – Request a copy of your data

•Correct – Fix inaccurate information

•Delete – Request we erase your data (with exceptions for legal obligations)

•Restrict – Limit how we use your data

•Portability – Get your data in a portable format

•Object – Opt out of marketing or certain processing

•Withdraw consent – Remove permission for data use at any time

•Complain – File a complaint with your data protection authority

To exercise any of these rights, contact us at [your email].

Cookies & Tracking

We use cookies to:

•Keep you logged in and remember preferences

•Track website usage (Google Analytics)

•Optimize marketing efforts

You can:

•Accept all cookies

•Reject non-essential cookies

•Disable cookies in your browser settings

When you first visit our site, you'll see a cookie consent banner. You can change your preferences at any time.

Data Security

We protect your data with:

•Encryption (SSL/TLS for data in transit)

•Secure servers with firewalls

•Limited access to authorized personnel only

•Regular security audits

•Staff training on data protection

However, no online system is 100% secure. We cannot guarantee absolute security.

Children's Privacy

We do not knowingly collect data from children under 16. If we discover we have, we'll delete it immediately.

Third-Party Links

Our website may link to other sites. We're not responsible for their privacy practices. Review their policies before sharing information.

International Data Transfers

Venture Sailing is based in Germany. If you access our site or participate from outside the EU, your data will be transferred to Germany and processed under EU law. By using our services, you consent to this transfer.

Changes to This Policy

We may update this policy to reflect changes in our practices or legal requirements. We'll notify you of material changes by posting the updated policy and updating the date above.

Contact Us

If you have questions about this policy or our privacy practices:

Email: contact@venture-sailing.net

Phone: ‭+49 179 1309460‬

Your Data Protection Rights Summary

Under GDPR, you have strong protections. Here's what you should know:

•You own your data. We're just holding it on your behalf.

•You can access it. Ask us for a copy anytime.

•You can correct it. If something's wrong, we'll fix it.

•You can delete it. Request erasure (with some exceptions).

•You can move it. Get your data in a portable format.

•You can complain. Contact your local data protection authority if you think we've violated your rights.

We take privacy seriously. If you have concerns, reach out to us directly before filing a complaint.